Human resources work is complicated and endless. From the moment a job vacancy that needs to be filled is announced, the work starts. The work doesn’t even end after being able to hire the perfect candidate since applying for their insurance, managing their attendance, preparing for their salary and other tasks that need to be done on a monthly basis.
One of those shortcuts you could take to simplify human resources work is by investing in an application or solution that could streamline the tenuous and time-consuming job of human resources.
Hiring New Employees
When a new employee is about to be hired, the bulk of HR work starts. Once the vacancy is posted in job forums or professional sourcing sites, CVs and resumes would start pouring in and it is the human resources professional’s responsibility to comb over these submissions to find the perfect candidate. Once candidates are shortlisted, HR would email or call the applicants one by one for the initial interview or set up a meeting with the hiring committee.
When the hiring committee chooses an applicant, the human resources would now start with the process of making that applicant into an employee. And if the applicant is an expatriate, other legal proceedings need to be done to make the applicant eligible to work. All these processes and procedures could be made easier with the help of labour hire solutions.
Easy Filling Out of Forms and Filing of Reports
Human resources work involves a lot of writing and filing reports. Even the employees are requested to constantly file reports or fill out forms that must be submitted to human resources. Once a simplified and digital means to fill out forms is available for employees who need to file for their leaves, or file an incident report, human resources would be able to process all their requests easier and file the necessary reports faster.
Requesting for Reimbursements
Since employees have work related expenses, the need to request for reimbursements is also part of the duties and responsibilities of human resources. It is one of the tasks that could be made easier by an application or software designed to be used by HR personnel. Employees would also be able to use the system easier since some of these solutions have the option to receive and verify submitted or uploaded receipts to process the reimbursements quicker.
Simple Monitoring of Attendance
One of the monthly tasks of human resources is arranging for the employees’ salary. Salary is calculated on the number of days the employee came in and reported to work or if they went for annual leave or sick leave and they are eligible, their salary would still be calculated as a whole month’s pay.
But if they run out of these leaves, the days they did not come to work would be considered unpaid. Imagine the nightmare of checking a thousand employees’ attendance monthly. Fortunately, HR software would do the simple monitoring of all the staffs’ attendance.
If you are an HR personnel, gone are the days when you need to do overtime just to make sure all the employees would receive their salaries on time or that a new employee’s welcome kit is already ready. Investing in an HR solution is the key.
